Board & Bylaws
Kalmar County Museum Foundation
Kalmar County Museum is a foundation. The founders are Region Kalmar County (formerly County Council in Kalmar County), Kalmar Municipality and Kalmar County Local Government Association.
In addition to the Kalmar County Museum Foundation, the county museum is also responsible for:
- Jenny Nyström's and Curt Stoopendaal's foundation
- The Wimmerströmska farm foundation in Västervik
- The Krusenstiernska farm foundation (with Kalmar municipality)
- Bridging Ages (a non-profit association with an international focus and based in Kalmar).
The County Museum also manages Liss-Erik Björkman's fund.
The Kalmar County Museum Foundation was established in 1977 and has its roots in the Kalmar County Antiquities Association from 1871. The foundation's full name is the Kalmar County Museum Foundation. The name can be written Kalmar läns museum, abbreviated KLM, or just the county museum if it is obvious which county museum is meant.
The activities that Kalmar County Museums conduct rest on independence, independence and a scientific basis. The Kalmar county museum is run as a foundation, which ensures the freedom of operations in a strong way. In support of museums' independence are the form of government, the Museums Act and the cultural heritage bill. The museum does not have any owners who control the museum's operations, although Region Kalmar County and Kalmar Municipality are important contributors.
Kalmar county museum's board
The museum's board includes nine members and nine deputies. Of these, the respective founders have appointed three members and three deputies. Region Kalmar län appoints the chairman of the board. The assignment as a member of the board is not of a party political nature and corresponds to an assignment as a member of a municipal company or equivalent. The board's term of office coincides with that of municipal elections.
Kalmar County Region
Kalmar County Local Government Association
|Jonas Hellberg, convener||Ing-Marie Karlsson (new)||Lisbeth Svensson|
|Daniel Lindvall (new)||Christopher Dywick||Lisbeth Lennartsson|
|Jörgen Olsson (new)||Bengt Skoog||Hans Ålund|
|Daniel Ståhl (new)||Ulf Bexell||Ann-Marie Hagelin|
|Ola Gustafsson (new)||Quay Holst||Dea Carlsson|
|Christina Lönnqvist (new)||Jenny Melander||Anders Åkesson|
The board's work
The board's overall mission is to work together for the foundation's purposes as expressed in the board's statutes.
The board makes decisions about the budget and business plan, financial statements, organization and areas of responsibility at the unit level, as well as other major changes to the direction of the business. The board appoints the museum's managing director, who has the title of museum director, who organizes and leads the museum's ongoing work and is the rapporteur to the board. In addition to the Kalmar county museum foundation, the board also decides on Jenny Nyström's and Curt Stoopendaal's foundation and Liss-Erik Björkman's foundation.
For the board, it is central to respect the museums' independence and professionalism. To ensure that everything the museum shows is free from political influence keep the board at arm's length the museum's professional management in all matters of exhibitions and public activities.
The board's work takes place within the framework of the formal board meetings that occur four times a year. In between, there is regular contact between the chairman of the board and the museum director to discuss the ongoing activities and ensure that the board's decisions are implemented.
Statutes for the foundation
The foundation's name, seat and purpose
The foundation's name is Stiftelsen Kalmar läns museum.
The foundation's board is based in Kalmar.
The purpose of the foundation shall be to manage the foundation's collections, buildings and land areas and to keep them available to the public to a proper extent. The foundation shall mainly within Kalmar County conduct and promote cultural heritage conservation and museum activities as well as other activities compatible therewith, as well as being the principal of the country antiquarian in the county.
The purpose of the foundation shall not be to make a profit.
The museum objects and archives that are added to the foundation must be cared for and preserved in a secure manner for future times. The collections must be stored in premises approved by the National Heritage Board. Objects belonging to the foundation's collections may not be disposed of without the consent of the National Heritage Board. The foundation's collections may not be pledged.
The foundation is headed by a board consisting of nine ordinary members, of which Kalmar County Council appoints three members, the City Council of Kalmar Municipality three members and Kalmar County Local Government Association three members. The board appoints a chairman and vice chairman from among its members. The County Council appoints one of its members to convene pending the appointment of the Chairman of the Board.
For the members, personal deputies shall be appointed who are elected in the same order as ordinary members. Deputies take over as board members at the expiration of the regular member and may also otherwise attend the board meetings. If a member or deputy resigns, a new one shall be elected for the remaining election period.
Members and deputies of the Board are elected for a term of office calculated from 1 January of the year following the year in which general elections to county councils and municipal councils have taken place.
Staff representation on the board
A maximum of three representatives of the foundation's employees shall attend the board meetings. These must be employees of the foundation and be appointed by the local trade unions that are bound by collective agreements in relation to the foundation. The representatives of the employees may participate in the Board's deliberations, but not in the decisions. However, they may not take part in deliberations concerning issues concerning agreements on salaries or other benefits for employees.
Tasks of the Board
The board represents the foundation in relation to third parties before courts and other authorities.
It is up to the board to be responsible for the foundation's assets being used for the purposes specified in § 3 and to promote that these purposes are met. It is up to the board to lead the foundation's activities and in particular
- to ensure a satisfactory organization of the Foundation's activities,
- to issue, by rules of procedure or special decisions, the necessary instructions to the CEO and other employees,
- to keep themselves closely informed of the Foundation's activities;
- to ensure that there is a satisfactory organization for the foundation's accounting and asset management and to exercise control over this,
- to ensure that the provisions contained in the charter regarding transparency in the foundation's activities are complied with,
- to make a request to the county council and the municipal council for the necessary funds to fulfill the foundation's purpose insofar as the need is not covered by the foundation's capital or in any other way, and
- to otherwise observe what is prescribed in this charter.
The Board's working methods
It is the chairman's responsibility to ensure that meetings are held when required. However, the board shall meet at least once a quarter. If a board member or the managing director submits a request to convene the board, his request shall be complied with.
The CEO is entitled to attend the Board's meetings, where the Board does not decide otherwise in a particular case.
Minutes shall be kept of the Board's meetings, which shall be duly certified by the Chairman and the member appointed by the Board. A member of the Board, staff representatives and the CEO are entitled to have, on request, a separate opinion deviating from the Board's decision. The minutes shall be kept in numerical order and stored in a secure manner.
The board has a quorum where the number of attendees at the meeting exceeds half of the total number of board members. A matter may not be undertaken, however, unless, as far as possible, all board members or, in the event of the absence of any of them, a deputy for him, as well as the representatives of the employees have been given the opportunity to participate in the matter.
The decision of the Board of Directors is the opinion on which most voters unite at a meeting, and in the event of an equal number of votes the opinion supported by the chairman.
It is up to the chairman to call the members of the board and the representatives of the staff to the board meeting in a reassuring manner and to inform the deputies of the time for the meeting. Notice of a board meeting should be issued at least one week before the day of the meeting.
A board member, representative of the employees or the managing director may not participate in the processing of matters that personally concern him or someone close to him, as stated in ch. 13 § 2 of the Code of Judicial Procedure on conflict of interest judges. When dealing with matters in which a board member or other person is disqualified, he or she shall resign. He shall be deemed not to be present when assessing whether a quorum exists in accordance with section 12 unless the deputy takes his place.
The Board has the right to set up working committees for the preparation of a specific matter or group of matters.
The board shall appoint a managing director, who is the foundation's highest official. Under the management of the board, he is responsible for the day-to-day administration to the extent that the board has not assigned this to a member of the board or other executives at the foundation. The board shall specify the duties incumbent on the CEO, both in terms of the foundation's cultural activities and its financial affairs and other matters of an administrative nature.
Accounts and auditing and more
The provisions of the Accounting Act apply to the foundation's accounting and accounts.
The foundation's accounts shall cover 12 months. The calendar year shall be the financial year.
It is the responsibility of the board to complete the annual accounts no later than March after the end of the financial year and submit this to the foundation's auditors.
In addition to the board in its entirety, the foundation's name is signed by at least two members appointed by the board jointly or by a member together with another person appointed by the board. Agreements, instructions on the foundation's bank and postal giro accounts, receipt or transfer of checks or postal bills issued to the foundation, receipts for cash, items of value and the like shall be signed by the person or persons appointed by the board.
The county council, the municipal council and the antiquities association shall each annually appoint an auditor and a deputy for this to review the foundation's administration for the following calendar year.
One of the auditors or deputy auditors who for the same year have been appointed to review the administration of the county council, the municipality and the antiquities association shall be appointed as auditor and deputy.
An auditor may not be appointed who is an executive in the foundation or otherwise holds a subordinate or dependent position as a board member or managing director or as an executive in the foundation, for whom the accounting or fund management or control over it has been assigned, nor any such person related, as stated in ch. 4 13 § 2 of the Code of Judicial Procedure.
The board and the managing director shall give the auditor access to the foundation's books, accounts, minutes and other documents as well as the other assistant who is called upon by him for the assignment. Information requested by the auditor regarding the administration may not be refused by the board or the managing director.
It is the responsibility of the auditors
- to examine the foundation's accounts and minutes,
- to carry out an inventory or check the carried out inventory of the foundation's cash and other assets,
- to ensure that the board's organization of and control over the accounting and asset management is satisfactory,
- to review this since the annual accounts have been completed, and
- to take the measures that are otherwise necessary for the proper performance of the audit assignment.
The auditors shall submit a report, containing an account of the results of their audit, with a statement as to whether or not there is a remark regarding the keeping of the accounts or the administration in general. If a remark is made, the reason for this must be stated in the report. The auditor's report shall also contain a special statement as to whether or not discharge of liability for the administration is approved.
Before the end of June, the auditor's report shall be submitted to the county council's administrative committee, the municipal board and the board of the antiquities association.
The report shall be submitted for review and decision by the county council, the municipal council and the antiquities association before the end of October of the year following the year to which the audit relates.
It is up to the decision of the county council, the municipal council and the antiquities association to decide whether the remark made shall lapse and discharge from liability for the administration shall be announced, or legal action for the preservation of the foundation's rights shall be taken. It is up to the county council, the municipal council and the antiquities association to decide for themselves individually. If the county council municipality, the municipality or the antiquities association does not employ an action against the administration to which the auditor's report refers within one year of the board submitting the annual accounts and other accounting documents to the auditors, it shall be deemed that discharge has been granted. Notwithstanding that discharge from liability has been granted, the action may be brought on the basis of a criminal act, where the discharge does not obviously refer to that act as well.
Control and transparency
The County Council's administrative committee, the municipal board and the board of the antiquities association have the right to take part in the foundation's accounts and other documents at any time and otherwise receive information from the foundation's board regarding the foundation's conditions.
The board shall prepare an annual report for each calendar year, which includes a summary of the foundation's activities during the year. The report shall be submitted to the county council, the municipal council and the antiquities association within six months after the end of the year in which the report is intended.
With regard to public access to the foundation's documents, the provisions that apply to municipal authorities with regard to the publicity and secrecy of public documents shall be taken into account.
The board's decision regarding the purchase or sale of property or a decision to apply for a mortgage in the foundation's property shall be submitted to the county council, the municipal council and the antiquities association and will not take effect until they have given their approval.
The board's decision on more extensive rebuilding, extension or new construction of the foundation's property shall be submitted to the county council, the municipal council and the antiquities association and may not be implemented before they have given their approval.
The board is not entitled to take out a loan or enter into a guarantee during the same calendar year for a higher total amount than SEK 10,000 without the approval of the county council, the municipal council and the antiquities association.
The county council, the municipal council and the antiquities association decide on the remuneration of the board members and auditors appointed by them.
The foundation shall be exempt from supervision in accordance with the law of 24 May 1929 on supervision of foundations.
Amendment of the foundation's statutes and dissolution of the foundation's capital
The foundation's statutes can be changed by decision of the county council, the municipal council and the antiquities association.
Following a decision by the county council, the municipal council and the antiquities association, the foundation's activities shall cease if the conditions for this have ceased or substantially changed. If this happens, the foundation's remaining assets, in compliance with the provisions of current statutes, shall be handed over to another organization that is willing to act as the principal of the county museum.
In order to be valid, these statutes must be adopted by Kalmar County Council and the City Council of Kalmar Municipality as well as by Kalmar County Antiquities Association.